Jim asked you to join him to present the team’s leadership discussion to Sam and Gloria. The meeting got a little heated, but nothing went beyond your control. Overall, the meeting went very well. You addressed your concerns, highlighted some key problem areas that were shared by the rest of the team, and connected everything back to how their actions are impacting the success of the project. They now realize that their behaviors and actions are putting the project at risk along with many project risks you and the team have identified.They were also pretty embarrassed with the type of behaviors they displayed in the meeting as the company leaders. Both Sam and Gloria were very receptive to the ideas that you presented to them. In fact, so receptive that they both said they see a lot of leadership potential in you.”We are both sorry about the whole ordeal. We will both work together to control our emotions and not let it take over us again,” says Sam.”Yes I agree. I will approve the project budget, but to ensure everyone is on the same page and that project risks are managed properly, we need to see a simple project communication plan and a risk register. We need to understand your approach better going forward,” says Gloria.Jim turns to you, handing you a template for both the risk register and the communications plan. “You have done such an excellent job throughout this entire project. Would you be willing to complete these plans?” “Of course.” you say. “Because of this incident and the leadership that you have displayed over the past few months, we would like you to take over Jim’s position as the new project manager,” says Sam to you.AssignmentBack at your desk, you start filling out the risk register template. For your risk register, you will need to define 5 negative risks and 5 positive risks and fill out the rest of the information in the template. For your communications management plan, please find any template or ask your instructor for one. You need to account for all communication types with your stakeholder. Please follow the instructions in the template for both deliverables.
risk_register_template.xlsx
Unformatted Attachment Preview
Risk Register Workbook Instructions
This template is to be used for identifying risks and creating plans for how to avoid them (negative
risks) or how to make them happen (positive risks) and what to do if they happen (contingency plans)
and managing them throughout the project.
The first sheet, titled Risk Register, shows a number of fields to use for gathering the following
information about risks.
Risk ID is some unique value that identifies the risk.
Risk Name is a short description of the risk.
Risk Description “If this risk occurs, then what impact will it have on the project?” It should be
Impact as rated on a very low, low, medium, high, and very high scale.
Probability as rated on a very low, low, medium, high, and very high scale.
Risk Ranking: Using the risk matrix found on the right on the Risk Register sheet, detemine the color
Positive/Negative: Is this risk a positive risk (an opportunity) or a negative risk?
Proactive Response Plan is a detailed plan of what changes will be made to the project, project
scope,
and/or
proactively of
to how
try toyou
make
risk if
happen
(positive
risk) ororstop
it if ittoisoccur.
a
Trigger
EventWBS
is a description
willthe
know
the risk
has occurred
is about
Reactive Contingency Plan is the description of what you plan to do if the risk happens. How will
Form P-4
Project Manager: Name
(816) XXX-XXXX
Form P-4
Project Manager: Name
(816) XXX-XXXX
Risk Register
ID
Risk Name
Risk Description
Impact
VH,H,M,L,VL
Example: please remove
before completing
1 document. Critical
equipment does not
arrive on time.
If critical pieces of
equipment do not arrive
H
on time, the project will
fall behind schedule.
Probability
Risk Ranking
VH,H,M,L,VL
What is the risk color code ?
H
Red
2
3
4
Form P-4
Project Manager: Name
(816) XXX-XXXX
Positive/Negative
Proactive Response Plan
Is this a positive or negative risk What proactively can be attempted to make
from the risk matrix?
the risk happen or prevent it?
1. Add activities to the WBS to ensure with
the manufacturer that the equipment is
being built or shipped as required. 2. Have a
member of project team go to the
Negative
manufacturing plant to ensure equipment
parts are in progress and on schedule. 3.
Add steps to the WBS to ensure the
manufacturer ships on time. 4. Add steps to
WBS to track the shipment as needed.
ID
Risk Name
Form P-4
Risk Description
Impact
Probability
Risk Ranking
Project Manager: Name
(816) XXX-XXXX
Positive/Negative
Proactive Response Plan
Trigger Event
Reactive Contingency Plan
What do you think will What are your backup plans if the risk
trigger the event?
should occur?
Parts do not ship on
assigned date.
If possible, have a backup supplier
identified and standing by.
Impact
Very high
High
Medium
Low
Very low
Very low
Low
Medium
Probability
Risk Matrix
Form P-4
Project Manager: Name
(816) XXX-XXXX
High
Very high
Trigger Event
Reactive Contingency Plan
Form P-4
Project Manager: Name
(816) XXX-XXXX
…
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